OnPay & Patriot Software & Xero 2025 Comparison

OnPay

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

List of Features

OnPay

List of Features

Full-service Payroll
Benefits and HR in 50 states
Error-free guarantee
Automatic New Hire Reportings
Unlimited pay runs
Automated tax filings
Automated tax payments
No charge for cancellations
Print checks on site
Pay by direct deposit
Pay by debit card
Integrates with Quickbooks, Xero
Employee self-onboarding
Free data migration and setup
Custom payroll reports
Export payroll data
Online employee portal
Multiple permission levels
Time off tracking
Multiple PTO accrual rates
Lifetime accounts for employees
Digital paystubs
Free phone, chat, email support
Certified payroll professionals
Tax accuracy guarantee
Integrated health benefits
Integrated 401(k)
Pay-as-you-go workers’ comp
Mobile friendly
Pay 1099 contractors
Tax filings for non-profits and clergy
Reimbursements and wage garnishment
Multiple state payroll
Lifetime Accounts
Expert Help

Pricing Info

OnPay has a simple, straightforward, and transparent pricing plan. Your first month is free so you can enjoy and explore the software before paying for it. Migration of employee and wage data are also free.

The base fee is at $40/month for the online payroll. Each user (employees and contractors) costs $6/month to be added to the base fee.

The total monthly charged is based on the number of your active employees, and it’s scalable so it grows with you as your team expands. For an estimate of the monthly amount you’ll pay, OnPay provides a calculator on their website. The subscription includes all their offerings, such as:

Payroll features
Employee management
Payroll compliance
Benefits and HR products
Integrations
Unlimited pay runs

Requesting printed and mailed W-2s at the end of the year is $10/each. Or you may select the self-print option for free.

Learn more about OnPay pricing

Integrations

OnPay

Integrations

OnPay integrates seamlessly with the leading software programs in accounting, HR, and timekeeping, including:

Accounting Software

QuickBooks Online
QuickBooks Desktop
Xero
FreshBooks

Time Tracking Software

When I Work
Humanity
TSheets
Deputy

401(k) / Retirement

Guideline
America’s Best 401k
Vestwell

HR & Compliance

Zenefits
Think HR
PosterElite

Small Business Lending Partner

Kabbage

Business Tools

Magnify

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Arabic

Prominent Clients

The Becker Group, Ayers Oil, Cartecay Bike Shop

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

OnPay is a comprehensive and scalable payroll software designed for small and medium businesses. It is a cloud-based service that streamlines payroll processing and automates tax filing and payment workflows. OnPay also handles other responsibilities such as health insurance and and 401(k) retirement, as well as comp insurance for pay-as-you-go workers.

Company Email

hello@onpay.com

Contact No.

+1-877-328-6505

Company's Address

1230 Peachtree Street NE, Suite 1250
Atlanta, GA 30309
USA

OnPay Comparisons

Name

Comparision

OnPay vs Remote 2025

OnPay vs Corcentric 2025

OnPay vs GEP SMART 2025

OnPay vs Workleap 2025

OnPay vs MobileHR 2025

OnPay vs Approve.com 2025

OnPay vs Effitrac ERP 2025

OnPay vs Multiplier 2025

OnPay vs Connecteam 2025

OnPay vs Plooto 2025

Popular OnPay Alternatives

Product Name

Score

OnPay Best Competitors for 2025 8.8

OnPay Best Competitors for 2025 8.0

OnPay Best Competitors for 2025 7.3

Patriot Software

vs

An award given to products our B2B experts find especially valuable for companies

SmartScore™

9.1

User Satisfaction

99%

Pricing:

Starting from $10

Patriot Software

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

Patriot Software

List of Features

Free expert support
Free payroll setup
Free direct deposit
Free employee portal
Free workers’ comp integration
Fast, unlimited, and flexible payrolls
Customizable payroll
No mobile app needed
Printable W-2s
We’ll file and deposit federal taxes
We’ll file and deposit state taxes
We’ll file and deposit local taxes
Year-end tax filings

Patriot Software

Pricing Info

Patriot Software offers the following basic and enterprise pricing:

Basic Payroll – $10/month (+ $4/month per employee)

Run unlimited payrolls, 24/7
Pay hourly & salary employees
Flexible pay schedules
Accurate and secure

Full Service Payroll – $30/month (+ $4/month per employee)

Run unlimited payrolls, 24/7
Accurate and secure.
End of the year tax filing completed at no extra charge
We’ll file & deposit all federal, state, and local taxes.
Tax filing in additional states is $12/mo per state.

Learn more about Patriot Software pricing

Patriot Software

Integrations

Plaid (banking integration)
QuickBooks Desktop (iif file)
QuickBooks Online
Card Connect
Patriot Accounting Software
Patriot time and attendance software
Patriot HR

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Arabic

Prominent Clients

Younique Creations, Carpe Diem Coffee Shop, Love City Car Ferries

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

Patriot Software is a budget-friendly payroll solution available in two versions: Basic Payroll and Full Service. The Basic payroll lets small businesses run payroll in simple 3-steps, but payroll tax deposits and filings need to be handled separately. The Full Service version handles the same as Basic plus payroll tax deposits and payroll tax filings.

Company Email

info@patriotsoftware.com

Contact No.

+1-877-968-7147

Company's Address

4883 Dressler Rd. NW, Suite 301
Canton, OH 44718
USA

Patriot Software Comparisons

Name

Comparision

Compare Patriot Software vs Effitrac ERP 2025

Compare Patriot Software vs Plooto 2025

Compare Patriot Software vs GEP SMART 2025

Compare Patriot Software vs Rippling 2025

Compare Patriot Software vs Multiplier 2025

Compare Patriot Software vs Asset Vantage 2025

Compare Patriot Software vs Approve.com 2025

Compare Patriot Software vs Corcentric 2025

Compare Patriot Software vs Connecteam 2025

Compare Patriot Software vs vcita 2025

Popular Patriot Software Alternatives

Product Name

Score

Xero

NOAWARDS
YET

SmartScore™

9.6

User Satisfaction

97%

Pricing:

Starting from $15

Xero

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

Xero

List of Features

Accept payments
Online invoicing
Bank connections
Claim expenses
Bank reconciliation
Bills payment
Project tracking
Purchase orders
Quotes management
Contact management
Online file storage
Sales tax management
Accounting dashboard
Fixed assets management
Analytics
Mobile app
Payroll with Gusto
Collaboration tools
Third-party integrations
24/7 online support

Xero

Pricing Info

Xero offers clients transparent pricing plans, to let them choose the one that works with their budgets from the get-go. A 30-day free trial additionally gives them the ideal window to determine which plan works best for them. They have three distinct pricing plans to choose from. Here are the details:

Early – $15/month

Send quotes and 20 invoices
Enter 5 bills
Reconcile bank transactions
Capture bills and receipts with Hubdoc
Short-term business cash flow and business snapshot
W-9 + 1099 Management
Sales tax management

Growing – $46/month

Everything in Early
Unlimited invoices and quotes
Unlimited bills entry
Bulk reconciliation transactions
Inventory Plus (optional with first month free)

Established – $80/month

Everything in Growing
Multiple currency support
Project tracking
Claim expenses
Analytics Plus
Inventory Plus (optional with first month free)

Learn more about Xero pricing

Xero

Integrations

Xero integrates with third-party applications, from ecommerce to reporting solutions. Its long list of integrations include:

Hubdoc
Stripe
PayPal
Square
ApprovalMax
ServiceM8
Syft
Mayday
Ignition
HubSpot

Moreover, the company supports custom integrations. All you have to do is contact their support.

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Arabic

Prominent Clients

Full Windsor, Must Love, Karvd Walls

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

A popular online accounting app designed to meet the needs of small and medium businesses in any industry. One of the most user-friendly accounting solutions available today, Xero features real-time tracking of accounts receivable, expenses, billing, and invoicing.