FreshBooks vs Gusto 2025 Comparison

FreshBooks

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

List of Features

FreshBooks

List of Features

Online Invoicing

Customizing your invoice
Tracking Invoice Views
Puting Business on Auto-Pilot
Getting paid with deposits
Getting paid with credit cards
Customizing due dates
Quick discounts
Estimates
Online Payments
Late Payment Fees
Recurring Invoices & Auto Payment
Multi Currency & Multi Language
Client Portal
Late Payment Reminders
Sales Taxes
Client Credit
Track Offline Payments
Send Emails or Snail Mail
Automated Tax Circulations
Invoice Previews
Knowing when the customer has seen the invoice

Expense Tracking

Automatic expense import
Snaps
Tracking spending per project
Remember vendors
Tax friendly categories
Easy-to-read categorization
Attach receipts (PDF or Image)
Expense Report Filters
File import
Recurring Expenses
Assign & Rebill Expenses

Time Tracking

Timer
Team timesheets
Clear breakdown of the day
Tracking against clients and projects
Detailed Time entry notes
Automated bills for tracked hours per project
Project Managers
Track Unbilled Time
Different Rates for each Project
Generate Invoices

Projects

Sharing images and files
Collaborating with clients, contractors, and employees
Project due dates
Centralized conversations
Current Project overviews

Payments

MasterCard, Visa, and American Express
Quick bank deposits
Automatically recorded payments
Fees recorded as expenses
Single-click setup
Safe & secure
Simple payment experience

Accounting Reports & Taxes

Accounts Aging
Profit & Loss
Balance Sheet
Expense Reports
Item Sales
Sales Tax
Export to CSV or Excel
Invoice Details Reports
Accounts Aging Reports
Filters for report customization
Summary of outstanding revenue
Clear spending breakdowns

Pricing Info

FreshBooks offers a flexible SMB and enterprise pricing scheme where plans are tailored to suit the needs of every business or small accounting team. FreshBooks is offering a 70% off for the Lite, Plus, and Premium plans for 3 months for new customers. What is more, the company offers a 30-day free trial where you can examine the features prior to choosing the most suitable plan. The difference between plans depends on the number of active clients you intend to bill, while functionalities remain the same allowing you to:

Customize and send unlimited invoices
Invoice status tracking and updates
Automatic late payment reminders and fees
Easily accept online credit card payments
Easily add and categorize expenses
Track your time by project and clients
Clear and simple reports and dashboards
Work on any device – computer, tablet or mobile
Data that’s 100% secured and automatically backed up

These are the pricing details for each available plan:

Lite – $21.00 USD/month or $226.80 USD/year (with a 10% annual discount)

Bill up to 5 active clients

Plus – $38.00 USD/month or $410.40 USD/year (with a 10% annual discount)

Bill up to 50 active clients

Premium – $65.00 USD/month or $702.00 USD/year (with a 10% annual discount)

Bill unlimited active clients

Note that the company also offers discounts for annual payment.

Learn more about FreshBooks pricing

Integrations

FreshBooks

Integrations

FreshBooks integrates with the following business systems and applications:

Google Apps for Work
Gusto
OneSaas
Shopify
Stripe
Capsule
Acuity Scheduling
Partial.ly
hurdlr
You don’t need a CRM!
Yalla
123 Form Builder
Revamp CRM
EazyBI
FUNDBOX
Zapier
HubSpot
Braintree
Solve
Zendesk
LiveChat
Automatic
MileIQ
ReceiptBank
Xpenditure
Wufoo
MailChimp
Authorize.net
PayPal
PAYMENTEVOLUTION
Basecamp
Citrix Podio
Bidsketch
Proposify
Blacktimer
Chrometa
ChronoMate
Hours
toggl
Avalara TrustFile
RightSignature

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Arabic

Prominent Clients

Chocosol, Giant Robot Engine, InfluAds, Mimic Interactive

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

A winner of our 2021 Best Accounting Software Award, this robust cloud accounting app for small businesses makes billing easy and efficient. FreshBooks allows users to manage key processes easily from turning receipts into expense files to tracking billable hours. Special modules to manage projects and tax are also available.

Company Email

info@freshbooks.com

Contact No.

+1-866-303-6061

Company's Address

35 Golden Avenue, Suite 105
Toronto, ON M6R 2J5
Canada

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Popular FreshBooks Alternatives

Product Name

Score

FreshBooks Best Competitors for 2025 9.5

FreshBooks Best Competitors for 2025 8.8

FreshBooks Best Competitors for 2025 8.6

FreshBooks Best Competitors for 2025 8.0

Gusto

NOAWARDS
YET

SmartScore™

9.4

User Satisfaction

99%

Pricing:

Starting from $40

Gusto

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

Gusto

List of Features

Lifetime Accounts for Employees
Digital Paystubs
Easy Charitable Donations
Employee Self-Enrollment
Automated New Hire Reporting
Automatic Payroll Tax Processing
Payroll on Autopilot
Contractor Payments
Net-To-Gross Payments
Unlimited Payroll
Cancel Payroll
Flexible Schedules
Detailed Payroll Reports
Multiple Pay Rates
Multipl Pay Schedules
Hourly and Salary-based Computations
Collaboration
Time-off Tracking
Direct Deposit and Checks
Software Integrations
Pre-Tax Benefits
Reimbursements
Multiple PTO options (tenure accrual, waiting periods, and standard or unlimited PTO)
Filterable payroll reports (filter by employee(s), location, department)
Custom offer letters
Flexible Spending Accounts, Health Savings Accounts, and Commuter Benefits.
Visual org charts
Coworker directories
Mobile
Digital Signature

Gusto

Pricing Info

Gusto offers four pricing plans for users to choose from. Give the details a look, and select the best plan for your business:

Simple Plan: A streamlined set of automatic payroll features and benefits integrations – $40/month (base price) + $6/month per person.

Includes full-service single-state payroll including W-2s and 1099s, employee profiles and self-service, Gusto-brokered health insurance administration, employee health and financial benefits, payroll and time off reports, custom admin permissions, integrations for accounting, time tracking, expense management, and more.

Plus Plan: Comprehensive payroll, benefits, and HR tools for employers building a great place to work – $80/month (base price) + $12/month per person.

Includes everything in the Simple plan, plus: full-service multi-state payroll including W-2s and 1099s, next-day direct deposit, hiring and onboarding tools, PTO management and policies, time tracking and project tracking, workforce costing and custom reports, team management tools.

Premium Plan: Scalable payroll and benefits, expert HR, and dedicated support for the complex needs of growing teams – Exclusive pricing, contact Gusto.

Includes everything in the Plus plan, plus: HR Resource Center, compliance alerts, access to certified HR experts, payroll migration and account setup, health insurance broker integration, R&D tax credit discount, waived fees and exclusive pricing, performance reviews, employee surveys and insights.

Contractor Plan: For contractor-only businesses who haven’t hired W-2 employees yet – $0/month (base price) + $6/month per person.

Learn more about Gusto pricing

Gusto

Integrations

Gusto Payroll integrates with the following business systems and applications:

BambooHR
QuickBooks
QuickBooks Online
Xero
Capital One Spark Business
FreshBooks
TSheets
When I Work
Deputy
Nimble Schedule
Boomr
Time Tracker
Receipt Bank
Kin
Ximble
eBility Time Tracker
Receipt Bank
Boomr
Homebase

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Arabic

Prominent Clients

Andy's Auto Sport, eAlchemy, Commonwealth Joe

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

Gusto is the winner of our Expert's Choice Award. It provides payroll, benefits, and workers' comp insurance to small businesses in the US. The platform is easy to use to match its comprehensive features including time-off management, contractor payments, automatic payroll tax processing, and visual org charts.