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Compare HotSchedules vs WhenToWork

What is better HotSchedules or WhenToWork? Selecting the best Employee Scheduling Software for your company is difficult with too much features, options, and offers to choose from. However, relying on our review directory will help you to streamline the necessary steps by displaying all key services in one location.

For instance, you can compare HotSchedules and WhenToWork for their features and overall scores, in this case, 8.7 and 8.5, respectively. Furthermore, you can see which product has better general user satisfaction rating: 95% (HotSchedules) and 60% (WhenToWork) to determine which product is the better choice for your business. Don’t simply pick the solution with the cheapest price, but the one that offers the most cost-effective value.

We did our best to review all popular Restaurant Management Software solutions available out there, but among them these three caught our special attention: TouchBistro, Toast POS, Oracle Food and Beverage.

NOAWARDS
YET

SmartScore™

OUR SCORE 8.7

User Satisfaction

CUSTOMER EXPERIENCE 95%

Pricing

by quote

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

List of Features

  • Online schedules
  • Reporting
  • POS integration
  • Mobile communication
  • Training
  • PayControl
  • Floor maps
  • Affordable care advisor
  • Activity-based forecasting
  • Above-store console

Pricing Info

HotSchedules is a quote-priced system, meaning that each client receives an individual plan tailored to his needs. Contact the company for enterprise pricing, and ask for your quote.

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Prominent Clients

Pizza Hut, Holiday Inn, Auntie Anne’s

Integrations

HotSchedules integrates with the following business systems and applications:

  • Aloha
  • Digital Dining
  • Focus POS
  • Oracle Hospitality
  • POSITOUCH
  • Restaurant Manager
  • SilverWarePOS
  • Brink POS
  • Revention
  • PAR
  • Squirrel Systems
  • Retalix
  • Compris POS
  • Pointsoft
  • Quest
  • STMPI
  • Transight POS
  • ICG
  • XPIENT
  • Quickbooks
  • Intouch POS
  • iPOS
  • Shopify
  • TISSL
  • NewPOS
  • pcAmerica
  • Micorsoft RMS
  • Toast POS
  • PROTOUCH POS
  • CBS Northstar
  • Breeze Systems
  • Host Concepts
  • Sage Payroll Services

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

HotSchedules is a provider of mobile, cloud-based technology designed to automate operational challenges, especially in restaurants and the hospitality sector.

Company Email

Contact No.

Company's Address

6504 Bridge Point Parkway, Ste 425
Austin, TX 78730
USA

NOAWARDS
YET

SmartScore™

OUR SCORE 8.5

User Satisfaction

CUSTOMER EXPERIENCE 60%

Pricing

Starting from $15

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

List of Features

  • Employee Schedule Creator
  • Drag and Drop Schedule Interface
  • Online Access To Schedules
  • Time Off Information Access
  • Multiple locations / departments
  • Schedule Customization
  • View Published Schedules
  • Instant Notifications
  • Schedule Remindeers
  • Twelve different configurable schedule views
  • Manager and Employee Permissions
  • Company Bulletin Board
  • Employee Tradeboard
  • Replacement Management
  • Employee Tracking
  • Print and Export Data
  • Export Schedule Data
  • Export automatically updated schedules

Pricing Info

WhenToWork offers sevaral montly and annual packages for the user to choose from. Enterprise pricing for companies with more than 200 users is also provided. Give the details a look and select your  plan:

1-10 Employees

  • Monthly: $15
  • 3 Months: $40
  • 6 Months: $60
  • 1 Year: $100

11-30 Employees

  • Monthly: $30
  • 3 Months: $80
  • 6 Months: $120
  • 1 Year: $200

31-60 Employees

  • Monthly: $49
  • 3 Months: $132
  • 6 Months: $198
  • 1 Year: $330

61-100 Employees

  • Monthly: $72
  • 3 Months: $192
  • 6 Months: $288
  • 1 Year: $480

101-150 Employees

  • Monthly: $90
  • 3 Months: $240
  • 6 Months: $360
  • 1 Year: $600

151-200 Employees

  • Monthly: $108
  • 3 Months: $288
  • 6 Months: $432
  • 1 Year: $720

Over 200 Employees – Enterprise Pricing

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Prominent Clients

Lone Start College, TheaterMania.com, Sittler Golf Center

Integrations

WhenToWork Intgerates with the following business systems and applications:

  • Google Apps
  • MS Outlook
  • Google Calendar
  • OneLogin

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

WhenToWork enables companies and organizations to create and manage effective employee schedules online.

Company Email

support@When2Work.com

Contact No.

Company's Address

360 E 1st St #301
Tustin, CA 92780
USA

Popular Alternatives

When I Work

Partner

This product is our partner, which means they paid for being featured as one of the suggestions. Our team takes great care to ensure all sugested products are reliable, top-quality solutions.

SmartScore™

OUR SCORE 9.3

User Satisfaction

CUSTOMER EXPERIENCE 98%

Pricing

Starting from $1.50

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

List of Features

  • Scheduler
  • Schedule templates
  • Shift notifications/reminders
  • 1-on-1 and group messaging
  • Employee availability
  • Employee scheduling
  • Time off requests
  • Overtime alerts
  • Time clock
  • Versatile clocking  in/out
  • Early clock in restrictions
  • Timesheet and payroll export
  • Third-party Integrations
  • Task management
  • Labor budgeting
  • Applicant tracking
  • Live chat support
  • Reports
  • Monitored job sites
  • Mobile
  • Multiple locations
  • Notifications
  • Online Access
  • Payroll

Pricing Info

When I Work has four pricing options and you can immediately start for free. Here are the details of the plans:

Free

  • Up to 75 Employees
  • Scheduling for a single team or location
  • Availability & Time-off Requests
  • Group Messaging & Chat
  • Shift Trading
  • iPhone and Android Apps
  • Add Attendance for $1.50

Scheduling Basic – $1.50 per user/month

Billed monthly

  • For more than 75 employees
  • Powerful Schedule Builder
  • Enhanced Team Messaging
  • Job Sites / Multiple Locations
  • OpenShifts
  • Optional Time & Attendance
  • Payroll Integrations
  • Shift Acknowledgment
  • 10+ Day Scheduling
  • Schedule Multiple Teams
  • Remote Job Sites
  • Add Attendance for $1.30

Scheduling Pro – $2.25 per user/month

Billed monthly

  • For more than 75 employees
  • Advanced Schedule Builder
  • Enhanced Team Messaging
  • Job Sites / Multiple Locations
  • OpenShifts
  • Optional Time & Attendance
  • Payroll Integrations
  • Shift Acknowledgment
  • 10+ Day Scheduling
  • Schedule Multiple Teams
  • Remote Job Sites
  • Manage Team Tasks
  • Assign Tasks to Employees
  • Monitor Task Progress
  • Add Attendance for $1.30

Enterprise – by quote

  • For more than 75 employees
  • Advanced and Integrated Schedule Builder
  • Enhanced Team Messaging
  • Job Sites / Multiple Locations
  • OpenShifts
  • Optional Time & Attendance
  • Payroll Integrations
  • Shift Acknowledgment
  • 10+ Day Scheduling
  • Schedule Multiple Teams
  • Remote Job Sites
  • Manage Team Tasks
  • Assign Tasks to Employees
  • Monitor Task Progress
  • API Access & Usage
  • Account Management
  • Global Privacy Settings
  • SAML Single Sign On
  • Dedicated Account Manager
  • Personalize Onboarding
  • Optional Attendance

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Prominent Clients

Harvard University, Uber, SoundCloud

Integrations

When I Work supports the following integrations:

  • QuickBooks
  • QuickBooks Online
  • When I Work Scheduling
  • ZenPayroll
  • Gusto
  • ADP Workforce Now
  • Square
  • Ultimate Software
  • Activehours
  • Paychex

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

A time clock application that is simple and straightforward to set up and use on any PC, laptop, smartphone or tablet.

Company Email

support@wheniwork.com

Contact No.

Company's Address

When I Work, Inc.
420 North 5th St.
Suite 500
Minneapolis, MN 55401
U.S.A.

When you test various Employee Scheduling Software solutions you shouldn’t simply explore their list of features and offered pricing packages. Pay attention to the fact that the solution should be matching your requirements and company so the more flexible their offer the better. Learn which systems are supported by HotSchedules and WhenToWork and ensure you will get mobile support for whatever devices you work on in your company. It may also be a good idea to learn which languages and geographies are supported, as this could be a key element for many businesses.

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