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Compare When I Work vs SmartRecruiters

What is better When I Work or SmartRecruiters? If you need an effective HR Software product for your company you need to make time to assess a wide range of alternatives. It doesn’t have to be difficult, and can be as straightforward as matching their functions in a table like the one below. You will also get a quick idea how each product works. For example, on this page you can check When I Work’s overall score of 9.3 and compare it against SmartRecruiters’s score of 9.5; or When I Work’s user satisfaction level at 98% versus SmartRecruiters’s 96% satisfaction score.

The contrast will help you see the strengths and weaknesses of each software, and choose which one suits you requirements better. On top of the main features, the application that is easy to understand and use is always the better choice.

If you want to quickly identify the more reliable Employee Scheduling Software according to our review team we suggest you check out one of these products: monday.com, SubItUp, When I Work.

SmartScore™

OUR SCORE 9.3

User Satisfaction

CUSTOMER EXPERIENCE 98%

Pricing

Starting from $1.50

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

List of Features

  • Scheduler
  • Schedule templates
  • Shift notifications/reminders
  • 1-on-1 and group messaging
  • Employee availability
  • Employee scheduling
  • Time off requests
  • Overtime alerts
  • Time clock
  • Versatile clocking  in/out
  • Early clock in restrictions
  • Timesheet and payroll export
  • Third-party Integrations
  • Task management
  • Labor budgeting
  • Applicant tracking
  • Live chat support
  • Reports
  • Monitored job sites
  • Mobile
  • Multiple locations
  • Notifications
  • Online Access
  • Payroll

Pricing Info

When I Work is available for free for up to 75 employees, with flexible pricing plans starting at $1.50/month for additional features.

Free Version:

  • Up to 75 Employees
  • Scheduling for a single team or location
  • Availability & Time-off Requests
  • Group Messaging & Chat
  • Shift Trading
  • iPhone and Android Apps
  • Add Attendance for $1.50

Scheduling Basic – $1.50 per user/month

Billed monthly:

  • For more than 75 employees
  • Powerful Schedule Builder
  • Enhanced Team Messaging
  • Job Sites / Multiple Locations
  • OpenShifts
  • Optional Time & Attendance
  • Payroll Integrations
  • Shift Acknowledgment
  • 10+ Day Scheduling
  • Schedule Multiple Teams
  • Remote Job Sites
  • Add Attendance for $1.30

Scheduling Pro – $2.25 per user/month

Billed monthly:

  • For more than 75 employees
  • Advanced Schedule Builder
  • Enhanced Team Messaging
  • Job Sites / Multiple Locations
  • OpenShifts
  • Optional Time & Attendance
  • Payroll Integrations
  • Shift Acknowledgment
  • 10+ Day Scheduling
  • Schedule Multiple Teams
  • Remote Job Sites
  • Manage Team Tasks
  • Assign Tasks to Employees
  • Monitor Task Progress
  • Add Attendance for $1.30

Enterprise – by quote:

  • For more than 75 employees
  • Advanced and Integrated Schedule Builder
  • Enhanced Team Messaging
  • Job Sites / Multiple Locations
  • OpenShifts
  • Optional Time & Attendance
  • Payroll Integrations
  • Shift Acknowledgment
  • 10+ Day Scheduling
  • Schedule Multiple Teams
  • Remote Job Sites
  • Manage Team Tasks
  • Assign Tasks to Employees
  • Monitor Task Progress
  • API Access & Usage
  • Account Management
  • Global Privacy Settings
  • SAML Single Sign On
  • Dedicated Account Manager
  • Personalize Onboarding
  • Optional Attendance

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Prominent Clients

Harvard University, Uber, SoundCloud

Integrations

When I Work supports the following integrations:

  • QuickBooks
  • QuickBooks Online
  • When I Work Scheduling
  • ZenPayroll
  • Gusto
  • ADP Workforce Now
  • Square
  • Ultimate Software
  • Activehours
  • Paychex

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

When I Work is a free employee time clock application that makes it easy to track shifts and schedules. It works with any mobile device for better accessibility. It integrates easily with payroll and scheduling features. The platform also allows managers to control labor costs and budgets.

Company Email

support@wheniwork.com

Contact No.

Company's Address

When I Work, Inc.
420 North 5th St.
Suite 500
Minneapolis, MN 55401
U.S.A.

NOAWARDS
YET

SmartScore™

OUR SCORE 9.5

User Satisfaction

CUSTOMER EXPERIENCE 96%

Pricing

by quote

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

List of Features

  • Multi-Board Job Posting
  • One-Click Apply
  • Applicant Progress Tracking
  • Custom Interview Scorecards
  • Interview Scheduling Tools
  • Collaborative Response & Review Sharing
  • Mobile Hiring App
  • Consistent Branding
  • Job Aggregators Distribution
  • Social Media Job Distribution
  • Employee Referral Portal
  • Personalized Auto-Responder
  • Facebook Synchronization
  • Mobile-Friendly Career Site
  • Mobile Job Application
  • Job Widget
  • User Roles & Permissions Control
  • Centralized Email Gateway
  • Candidate Database Management
  • Application Screening Form
  • Candidate Sharing

Pricing Info

SmartRecruiters pricing depends on your customized bundle and how many employees you have. You may contact the company for a free consultation.

The core products start from $10,000.00 annually with the following features:

  • Full applicant tracking system to attract, select, and hire
  • Sourcing analytics and reporting dashboards
  • Configuration for multiple brands & hiring processes
  • Compliant with GDPR & privacy regulations
  • 350+ pre-integrated recruitment solutions in marketplace
  • 200+ job boards for global distribution needs
  • ISO 27001 certified with 99.99% uptime

The following are offered as add-ons:

  • Smart CRM
  • SmartAssistant
  • SmartGlobal
  • Onboard

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Prominent Clients

Skechers, Atlassian, Equinox

Integrations

SmartRecruiters integrates with major HRIS solutions. Additionally, there are already pre-built integrations with over 250 third-party applications. Specifically it connects with the following:

  • Attract: Linkedin, Indeed, Stepstone, Allegis, Seek, Manpower, AMS, Amazing Hiring
  • Hire: Clickboarding, Enboarder, Docusign, SAP
  • Select: Tableau, First Advantage, Infor, XRef, HireVue, AssessFirst, Pymetrics

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

SmartRecruiters is end-to-end functional hiring management and talent acquisition platform.

Company Email

sales@smartrecruiters.com

Contact No.

Company's Address

225 Bush Street, Suite #300
San Francisco CA 94104
USA

In case you are still having doubts about which app will perform best for your company it might be a sensible idea to analyze each service’s social metrics. Such metrics are quite often a way to see how popular a given service is and how big is its online presence. For example When I Work Twitter account has currently 16649 followers. At the same time SmartRecruiters Twitter is followed by 56892 people.

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