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Compare When I Work vs Keka HR

What is better When I Work or Keka HR? Choosing the most appropriate HR Software for your business is hard with a lot of features, options, and offers to check. On the other hand, relying on our review platform will make it possible for you to cut down the selection steps by reading all major services in a single place.

For example, you can compare When I Work and Keka HR for their functions and overall scores, namely, 9.3 and 8.7, respectively. Likewise, you can check which one has higher general user satisfaction rating: 98% (When I Work) and 100% (Keka HR) to determine which product is better for your business. Don’t just choose the solution with the cheapest price, but the one that has the most cost-effective value.

We are aware that not all businesses have the time to test a large number of different services, so we prepared a list of suggestions that you may find useful. Our top choices for the Employee Scheduling Software category are: SubItUp, When I Work, Jobber.

SmartScore™

OUR SCORE 9.3

User Satisfaction

CUSTOMER EXPERIENCE 98%

Pricing

Starting from $1.50

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

List of Features

  • Scheduler
  • Schedule templates
  • Shift notifications/reminders
  • 1-on-1 and group messaging
  • Employee availability
  • Employee scheduling
  • Time off requests
  • Overtime alerts
  • Time clock
  • Versatile clocking  in/out
  • Early clock in restrictions
  • Timesheet and payroll export
  • Third-party Integrations
  • Task management
  • Labor budgeting
  • Applicant tracking
  • Live chat support
  • Reports
  • Monitored job sites
  • Mobile
  • Multiple locations
  • Notifications
  • Online Access
  • Payroll

Pricing Info

When I Work is available for free for up to 75 employees, with flexible pricing plans starting at $1.50/month for additional features.

Free Version:

  • Up to 75 Employees
  • Scheduling for a single team or location
  • Availability & Time-off Requests
  • Group Messaging & Chat
  • Shift Trading
  • iPhone and Android Apps
  • Add Attendance for $1.50

Scheduling Basic – $1.50 per user/month

Billed monthly:

  • For more than 75 employees
  • Powerful Schedule Builder
  • Enhanced Team Messaging
  • Job Sites / Multiple Locations
  • OpenShifts
  • Optional Time & Attendance
  • Payroll Integrations
  • Shift Acknowledgment
  • 10+ Day Scheduling
  • Schedule Multiple Teams
  • Remote Job Sites
  • Add Attendance for $1.30

Scheduling Pro – $2.25 per user/month

Billed monthly:

  • For more than 75 employees
  • Advanced Schedule Builder
  • Enhanced Team Messaging
  • Job Sites / Multiple Locations
  • OpenShifts
  • Optional Time & Attendance
  • Payroll Integrations
  • Shift Acknowledgment
  • 10+ Day Scheduling
  • Schedule Multiple Teams
  • Remote Job Sites
  • Manage Team Tasks
  • Assign Tasks to Employees
  • Monitor Task Progress
  • Add Attendance for $1.30

Enterprise – by quote:

  • For more than 75 employees
  • Advanced and Integrated Schedule Builder
  • Enhanced Team Messaging
  • Job Sites / Multiple Locations
  • OpenShifts
  • Optional Time & Attendance
  • Payroll Integrations
  • Shift Acknowledgment
  • 10+ Day Scheduling
  • Schedule Multiple Teams
  • Remote Job Sites
  • Manage Team Tasks
  • Assign Tasks to Employees
  • Monitor Task Progress
  • API Access & Usage
  • Account Management
  • Global Privacy Settings
  • SAML Single Sign On
  • Dedicated Account Manager
  • Personalize Onboarding
  • Optional Attendance

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Prominent Clients

Harvard University, Uber, SoundCloud

Integrations

When I Work supports the following integrations:

  • QuickBooks
  • QuickBooks Online
  • When I Work Scheduling
  • ZenPayroll
  • Gusto
  • ADP Workforce Now
  • Square
  • Ultimate Software
  • Activehours
  • Paychex

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

A time clock application that is simple and straightforward to set up and use on any PC, laptop, smartphone or tablet.

Company Email

support@wheniwork.com

Contact No.

Company's Address

When I Work, Inc.
420 North 5th St.
Suite 500
Minneapolis, MN 55401
U.S.A.

NOAWARDS
YET

SmartScore™

OUR SCORE 8.7

User Satisfaction

CUSTOMER EXPERIENCE 100%

Pricing

Starting from ₹2,999

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

List of Features

  • Payroll Management
  • Employee Finances
  • Statutory Compliance
  • Expense Management
  • Loans and Bonuses
  • Leave Management
  • Attendance Management
  • GPS Attendance
  • Timesheets
  • Performance Management
  • Applicant Tracking

Pricing Info

Keka HR offers three enterprise pricing plans for users to choose from. Give the details a look, and select the best plan for your business:

Foundation – ₹2,999/mo

  • 50 employees included (₹30/mo/additional employee)
  • Payroll
  • HRMS
  • Employee Portal (Self Service)
  • Leave Management
  • Employee Onboarding & Exit
  • ToDo – Task Management
  • Mobile App
  • User Roles
  • Polls & Announcements

STRENGTH – ₹3,999/mo

  • 50 employees included (₹50/mo/additional employee)
  • All Foundation Features
  • Attendance Tracking
  • Attendance Rules
  • GPS Attendance Tracking
  • Expense Claims
  • Asset Management
  • Single Sign-On
  • Office 365 & Google Authentication

GROWTH  – ₹5,999/mo

  • 50 employees included (₹110/mo/additional employee)
  • All Strength features
  • Multiple Legal Entities
  • Pay Groups
  • Custom Branding
  • API Access
  • Dedicated Account Manager
  • Granular Roles and Privileges

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Prominent Clients

Nokia, Honda, EngineerBabu

Integrations

Keka HR integrates with the following business systems and applications:

  • MS Office 365
  • G-Suite products

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

Keka HR is a human resources management and payroll solution that automates basic and tedious HR and payroll tasks so HR teams can work faster, more accurate, and better.

Company Email

support@keka.com

Contact No.

Company's Address

Plot No 104, Kavuri Hills,
Madhapur, Hyderabad - 500033
India

Both When I Work and Keka HR were tested by a panel of independent B2B experts who conducted a detailed examination of all crucial aspects of each service. Their total score was prepared by means of unique SmartScore system which calculates a separate partial score to every element like: main features, customer support, mobile device support, security, user satisfaction as well as media presence. We know useful features are not the only thing important to a business so we make sure we pay attention to all facets of a product before giving it a final rating.

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