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Compare When I Work vs CakeHR

What is better When I Work or CakeHR? You have such a wide range of Employee Scheduling Software alternatives in today’s market that selecting the best product may be frustrating. On our comparison page, we let you assess the tool, pricing conditions, available plans, and more details of When I Work and CakeHR.

You can assess their score (9.3 for When I Work vs. 9.2 for CakeHR) and user satisfaction level (98% for When I Work vs. 100% for CakeHR). The scores and ratings present you with a solid idea how both of these software products perform. Moreover, check if the application can integrate with the company’s current business apps to ensure greater productivity.

In the event you have to quickly identify the more reliable Employee Scheduling Software according to our experts we suggest you check out the following solutions: SubItUp, When I Work, monday.com.

SmartScore™

9.3

User Satisfaction

98%

Pricing:

Starting from $1.50

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

List of Features

  • Scheduler
  • Schedule templates
  • Shift notifications/reminders
  • 1-on-1 and group messaging
  • Employee availability
  • Employee scheduling
  • Time off requests
  • Overtime alerts
  • Time clock
  • Versatile clocking  in/out
  • Early clock in restrictions
  • Timesheet and payroll export
  • Third-party Integrations
  • Task management
  • Labor budgeting
  • Applicant tracking
  • Live chat support
  • Reports
  • Monitored job sites
  • Mobile
  • Multiple locations
  • Notifications
  • Online Access
  • Payroll

Pricing Info

When I Work is available for free for up to 75 employees, with flexible pricing plans starting at $1.50/month for additional features.

Free Version:

  • Up to 75 Employees
  • Scheduling for a single team or location
  • Availability & Time-off Requests
  • Group Messaging & Chat
  • Shift Trading
  • iPhone and Android Apps
  • Add Attendance for $1.50

Scheduling Basic – $1.50 per user/month

Billed monthly:

  • For more than 75 employees
  • Powerful Schedule Builder
  • Enhanced Team Messaging
  • Job Sites / Multiple Locations
  • OpenShifts
  • Optional Time & Attendance
  • Payroll Integrations
  • Shift Acknowledgment
  • 10+ Day Scheduling
  • Schedule Multiple Teams
  • Remote Job Sites
  • Add Attendance for $1.30

Scheduling Pro – $2.25 per user/month

Billed monthly:

  • For more than 75 employees
  • Advanced Schedule Builder
  • Enhanced Team Messaging
  • Job Sites / Multiple Locations
  • OpenShifts
  • Optional Time & Attendance
  • Payroll Integrations
  • Shift Acknowledgment
  • 10+ Day Scheduling
  • Schedule Multiple Teams
  • Remote Job Sites
  • Manage Team Tasks
  • Assign Tasks to Employees
  • Monitor Task Progress
  • Add Attendance for $1.30

Enterprise – by quote:

  • For more than 75 employees
  • Advanced and Integrated Schedule Builder
  • Enhanced Team Messaging
  • Job Sites / Multiple Locations
  • OpenShifts
  • Optional Time & Attendance
  • Payroll Integrations
  • Shift Acknowledgment
  • 10+ Day Scheduling
  • Schedule Multiple Teams
  • Remote Job Sites
  • Manage Team Tasks
  • Assign Tasks to Employees
  • Monitor Task Progress
  • API Access & Usage
  • Account Management
  • Global Privacy Settings
  • SAML Single Sign On
  • Dedicated Account Manager
  • Personalize Onboarding
  • Optional Attendance

Integrations

When I Work supports the following integrations:

  • QuickBooks
  • QuickBooks Online
  • When I Work Scheduling
  • ZenPayroll
  • Gusto
  • ADP Workforce Now
  • Square
  • Ultimate Software
  • Activehours
  • Paychex

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Prominent Clients

Harvard University, Uber, SoundCloud

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

When I Work is a free employee time clock application that makes it easy to track shifts and schedules. It works with any mobile device for better accessibility. It integrates easily with payroll and scheduling features. The platform also allows managers to control labor costs and budgets.

Company Email

support@wheniwork.com

Contact No.

Company's Address

When I Work, Inc.
420 North 5th St.
Suite 500
Minneapolis, MN 55401
U.S.A.

Popular When I Work Alternatives

SmartScore™

9.2

User Satisfaction

100%

Pricing:

Starting from $16

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

List of Features

MAIN HR WORK FEATURES

  • Custom Fields
  • Employee Database
  • Single Sign On (SSO)
  • Custom Reports
  • Scheduled Reports
  • Onboarding & Offboarding
  • iOS & Android Mobile Apps
  • Workflow Builder
  • Onboarding Templates
  • Slack Bot
  • HR Analytics
  • Active Directory Integration

RECRUITMENT MANAGEMENT FEATURES

  • Landing Page Designer
  • Friend Referral
  • Pipeline Stage Triggers
  • Unlimited Pipelines
  • Applicant Import
  • Application from Builder
  • Custom Pipeline Stages
  • Outlook Integration
  • Career Page
  • Detailed Change Log
  • Hire & Add to CakeHR with One Click
  • Unlimited Applicants

PERFORMANCE MANAGEMENT FEATURES

  • Surveys
  • Goals
  • Quick Feedback
  • 360 Feedback
  • 1-to-1 Meetings

TIMESHEETS MANAGEMENT FEATURES

  • Configure Working Patterns
  • Automatically Pre-fill Hours from Time Off Data
  • Simple Interface to Update Hours

SHIFT SCHEDULING MANAGEMENT FEATURES

  • Employees Can Advice Availability
  • Access from Mobile Apps
  • Control Permissions with Access Groups
  • Drag & Drop Shift Management
  • Daily, Weekly, & Monthly Visual Reports
  • Save Pre-defined Shift Template
  • Full Data Export
  • Group Shifts Into Areas

LEAVE MANAGEMENT FEATURES

  • Customize Time Offs Approvers
  • Create Unlimited Time Offs Policies
  • Full Change History
  • Request & Approve Time Offs from Mobile App
  • Advance Reporting
  • Build Custom Policy Rules
  • Approve Directly from Slack
  • Assign Specific Employees to Specific Policies
  • Add Custom Fields
  • Automated Reports, Sent Directly to Accountant

EXPENSES MANAGEMENT FEATURES

  • Claim Expenses from Mobile App
  • Upload Attachments from Mobile Claims
  • Control Permissions with Access Groups

Pricing Info

Users have the option to choose what module they want to avail of. They can choose to pay either monthly or annually. The base pricing starts at one person, as follows:

  • Leave Management Module – $5.5
  • Performance Module – $3
  • Shift Scheduling Module – $3
  • Timesheets Module – $3
  • Expenses Module – $1.5
  • Recruitment Module – $200

If the user avails all the modules of CakeHR, it costs $16 per month for one employee. To get an estimate, you can use the calculator found on the vendor’s website.

Integrations

CakeHR by Sage is a one-stop-shop for all things human resources because not only does it contains useful features and modules, it can also be integrated with other applications like Slack, G Suite, and Active Directory.

  • Slack integration allows users to receive and see daily “Out of Office Today’ reminders and full-time approval flow.
  • On the other hand, G Suite integration lets employees sign in with their credentials without having to worry about remembering their passwords anymore.
  • Lastly, CakeHR can be integrated with any custom-built software.

 

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Prominent Clients

BDO, Twino, CBS

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

CakeHR is a cloud-based human resource management solution designed to help businesses manage employees. Apart from the core HR, CakeHR offers six modules: Recruitment, Performance Management, Timesheets, Shift Scheduling, Leave Management, and Expenses Management.

Company Email

info@cake.hr

Contact No.

Company's Address

5 Hamilton Gardens
London
NW8 9PT
United Kingdom

If you continue having second thoughts about which service will be best for your business it might be a sound idea to investigate each service’s social metrics. These metrics are frequently a sign of how popular every product is and how big is its online presence. For example When I Work Twitter account has currently 16649 followers. At the same time CakeHR Twitter is followed by 2762 people.

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