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Compare RingCentral vs Microsoft Outlook

What is better RingCentral or Microsoft Outlook? Finding the best Communications Software product is all about comparing various solutions and identifying the top application for your specific needs. Our exclusive algorythm gives you a fast look at the general rating of RingCentral and Microsoft Outlook. For all round quality and performance, RingCentral scored 9.7, while Microsoft Outlook scored 8.3. On the other hand, for user satisfaction, RingCentral earned 99%, while Microsoft Outlook earned 77%.

Below you can also verify their characteristics, terms, plans, etc. to find out which application will be more suitable for your company. An important feature to check is if the software lets you to toggle on/off restrictions on different types of users to limit the exposure of any sensitive company data.

We are aware that not all businesses have the time to try out a large number of various products, so we prepared a list of recommendations that you may find useful. Our top selections for the Business Phone Systems category are: Freshcaller, RingCentral, Axon Virtual PBX.

SmartScore™

OUR SCORE 9.7

User Satisfaction

CUSTOMER EXPERIENCE 99%

Pricing

Starting from $19.99

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

List of Features

  • Cloud PBX
  • Auto-Receptionist
  • Call Forwarding
  • (Automated) Call Recording
  • Video Conferencing
  • Audio Conferencing
  • Online Meetings
  • Internet Fax
  • Voicemail and Greeting
  • Voicemail-to-Email
  • Visual Voicemail
  • Multi-level IVR
  • Call Reports
  • Extensions
  • Toll-Free and Local Numbers
  • Online Meetings
  • Collaboration
  • Unlimited Business SMS
  • 3rd-party Integrations (Google, Salesforce, etc)
  • Mobile & Desktop Apps (iOS and Android)
  • Directory Listing
  • International Numbers
  • Role-Based Access Control
  • User Templates
  • Music on Hold
  • Dial-by-Name Directory
  • Call Monitoring
  • Single Sign-On
  • RingCetral Global Office
  • Hot Desking
  • Secure VoIP Service
  • Caller ID Control
  • RingConnect CloudConnect
  • RingOut
  • RingMe
  • Desk Phones
  • Conference Phones
  • Cordless Phones
  • VoIP Headsets
  • Analog Adapters
  • Answering Rules
  • Presence
  • Call Flip
  • Call Park
  • Call Screening
  • Shared Lines
  • Intercom
  • Paging
  • Call Logs
  • Team Collaboration
  • Personal Demo

New and improved features:

  • Calendar Integrations
  • Full Messaging, Video, and Phone Features
  • Meeting Switch
  • Group MMS
  • Global Search
  • GDPR Compliance
  • Call to Video (Coming Soon)
  • Dark Mode (Coming Soon)
  • Message Threading (Coming Soon)
  • Emoji Reactions (Coming Soon)
  • Contacts Integrations (Google & O365) (Coming Soon)

Pricing Info

RingCentral offers the following SMB and enterprise pricing plans for users to choose from. You may check out their free 15-day trial to try their premium features for a maximum of 5 users with 50-minute talk time each. Once the trial is done, you may cancel or opt for any of the plans below. It’s worth noting that the cost of the plan is based on the number of users. The more users you have, the lesser the amount of the monthly plan.

Essentials – starting from $19.99/month/user

  • Billed annually
    • 2-10 users – $19.99/month/user
    • 1 user – $29.99/month/user
  • Billed monthly
    • 2-10 users – $29.99/month/user
    • 1 user $39.99/month/user
  • Up to 10 users
  • Toll-free or local number
  • 100 toll-free minutes/month
  • 4 people video conferencing

Standard – starting from $19.99/month/user

  • Billed annually
    • 1,000-9,999 users – $19.99/month/user
    • 100-999 users – $22.99/month/user
    • 2-99 users – $24.99/month/user
    • 1 user – $34.99/month/user
  • Billed monthly
    • 1,000-9,999 users – $29.99/month/user
    • 100-999 users – $32.99/month/user
    • 2-99 users – $34.99/month/user
    • 1 user – $49.99/month/user
  • Unlimited users
  • Toll-free or local number
  • 1,000 toll-free minutes/month
  • 4 people video conferencing
  • Unlimited internet fax

Premium – starting from $29.99/month/user

  • Billed annually
    • 1,000-9,999 users – $29.99/month/user
    • 100-999 users – $32.99/month/user
    • 2-99 users – $34.99/month/user
    • 1 user – $44.99/month/user
  • Billed monthly
    • 1,000-9,999 users – $39.99/month/user
    • 100-999 users – $42.99/month/user
    • 2-99 users – $44.99/month/user
    • 1 user – $54.99/month/user
  • Unlimited users
  • Toll-free or local number
  • 2,500 toll-free minutes/month
  • 50 people video conferencing
  • Unlimited internet fax
  • Automatic call recording

Ultimate – starting from $39.99/month/user

  • Billed annually
    • 1,000-9,999 users – $39.99/month/user
    • 100-999 users – $42.99/month/user
    • 2-99 users – $49.99/month/user
    • 1 user – $59.99/month/user
  • Billed monthly
    • 1,000-9,999 users – $49.99/month/user
    • 100-999 users – $52.99/month/user
    • 2-99 users – $59.99/month/user
    • 1 user – $69.99/month/user
  • Unlimited users
  • Toll-free or local number
  • 10,000 toll-free minutes/month
  • 75 people video conferencing
  • Unlimited internet fax
  • Automatic call recording
  • Voicemail-to-text

For businesses with more than 10,000 users, you may contact the vendor for a custom quote.

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Prominent Clients

BMW, Deep South, Smart Warehousing, Binswanger Glass

Integrations

RingCentral supports integrations with the following business systems and applications:

  • Box
  • Google
  • Outlook
  • Salesforce
  • Zendesk
  • Desk.com
  • Microsoft
  • Dropbox
  • Okta
  • Oracle Sales Cloud
  • ServiceNow
  • Zendesk
  • O365

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

RingCentral won our Best Phone System award as well as the Expert’s Choice Award. It's a perfect cloud phone system designed to make business communications easier. With RingCentral, you can use just one phone solution for engaging in voice communications, as well as organizing online business meetings and conferences.

Company Email

Contact No.

Company's Address

RingCentral, Inc.
20 Davis Drive
Belmont, CA 94002
USA

NOAWARDS
YET

SmartScore™

OUR SCORE 8.3

User Satisfaction

CUSTOMER EXPERIENCE 77%

Pricing

Starting from $6.99

Pricing Model

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

List of Features

  • Focused Inbox
  • Travel & Flight Itineraries
  • Document Sharing
  • Integrated Apps & Services
  • Built-In Skype
  • Offline Access
  • Professional Formatting
  • Advanced Font Options
  • Color Themes

Pricing Info

Microsoft Outlook Premium standalone email service starts at $19.95 per year.

The following enterprise pricing packages have Outlook Premium bundled with regular Office 365 applications:

Office 365 Home – $9.99/month or $99.99/year

  • Ad-Free Inbox
  • Advanced Threat Protection
  • Premium Customer Support
  • 1TB OneDrive Cloud Storage
  • Outlook 2016 with Offline Email Access
  • Benefits Sharing with up to 4 Persons

Office 365 Personal – $6.99/month or $69.99/year

  • Ad-Free Inbox
  • Advanced Threat Protection
  • Premium Customer Support
  • 1TB OneDrive Cloud Storage
  • Outlook 2016 with Offline Email Access

Languages Supported

English

Chinese

German

Hindi

Japanese

Spanish

French

Russian

Italian

Dutch

Portugese

Polish

Turkish

Swedish

Prominent Clients

Integrations

Outlook integrates with a variety of business systems and applications, among which:

  • Skype
  • Evernote
  • Paypal
  • Yelp
  • Uber
  • Boomerang
  • Giphy
  • Dropbox
  • Facebook

Available Devices

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Company Size

Small Business

Large Enterprises

Medium Business

Freelancers

Available Support

email

phone

live support

training

tickets

General Info

Microsoft Outlook is a popular email organizer with a built-in calendar and other tools that help people communicate and stay on top of things. Key features include a built-in document sharing module, offline access, flight itineraries, and color themes. The built-in Skype helps you keep in touch with contacts easily.

Company Email

Contact No.

Company's Address

One Microsoft Way
Redmond, WA 98052-6399
USA

In case you are still having doubts about which product will perform best for your business it might be a sound idea to analyze each service’s social metrics. These metrics are usually an indicator of how popular a given solution is and how big is its online presence. For example RingCentral Twitter profile has currently 25873 followers. At the same time Microsoft Outlook Twitter is followed by 1101543 people.

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