Compare OnPay vs. FreshBooks

There are many Accounting Software products in the market today. The best way to find out which app fits your needs best is to check them side by side. For instance, here you can review FreshBooks and OnPay for their overall score (9.8 vs. 9.2, respectively) or their user satisfaction rating (99% vs. 100%, respectively). It’s also possible to compare their individual modules and pricing stipulations as well as other helpful information below. When matching products be sure to check their related features and mark their differences to have a clearer picture of both deals. Similarly, keep in mind to assess secondary issues including security, backup, usability, and customer support. We did our best to prepare reviews of all popular Accounting Software products available on the market, but among them these three deserved our special attention: FreshBooks, Sage 50cloud, Zoho Books.





OnPay screenshot FreshBooks screenshot
Pricing Page

Total Score

Our Score

9.2 ?

Our Score

9.8 ?

Customer Experience

Customer Experience

Customer Experience

100% ?

Customer Experience

99% ?





Price Scheme

Price Scheme

Monthly payment Monthly payment | Annual Subscription
Detailed Review

Detailed Review

General Description

General Description

OnPay is an award-winning solution taht combines the latest internet technologies to give you a simple yet robust alternative to high priced, traditional payroll service.
FreshBooks is the winner of our 2017 Best Accounting Software Award. It is a great cloud accounting app for small business that makes billing easy and effective.
Useful Links
Languages Supported

Languages Supported

English English, Dutch, Polish, Turkish, Swedish
Available Support

Available Support

Phone Live Support
Ticket Training
Phone Live Support
Ticket Training
List of Features

List of Features


  • Unlimited pay runs
  • Automated tax filings
  • Automated tax payments
  • No charge for cancellations
  • Print checks on site
  • Pay by direct deposit
  • Pay by debit card
  • Integrates with Quickbooks, Xero
  • Employee self-onboarding
  • Free data migration and setup
  • Custom payroll reports
  • Export payroll data
  • Online employee portal
  • Multiple permission levels
  • Time off tracking
  • Multiple PTO accrual rates
  • Lifetime accounts for employees
  • Digital paystubs
  • Free phone, chat, email support
  • Certified payroll professionals
  • Tax accuracy guarantee
  • Integrated health benefits
  • Integrated 401(k)
  • Pay-as-you-go workers’ comp
  • Mobile friendly
  • Pay 1099 contractors
  • Tax filings for non-profits and clergy
  • Reimbursements and wage garnishment
  • Multiple state payroll


Online Invoicing
  • Customizing your invoice
  • Tracking Invoice Views
  • Puting Business on Auto-Pilot
  • Getting paid with deposits
  • Getting paid with credit cards
  • Customizing due dates
  • Quick discounts
  • Estimates
  • Online Payments
  • Late Payment Fees
  • Recurring Invoices & Auto Payment
  • Multi Currency & Multi Language
  • Client Portal
  • Late Payment Reminders
  • Sales Taxes
  • Client Credit
  • Track Offline Payments
  • Send Emails or Snail Mail
  • Automated Tax Circulations
  • Invoice Previews
  • Knowing when the customer has seen the invoice
Expense Tracking
  • Automatic expense import
  • Snaps
  • Tracking spending per project
  • Remember vendors
  • Tax friendly categories
  • Easy-to-read categorization
  • Attach receipts (PDF or Image)
  • Expense Report Filters
  • File import
  • Recurring Expenses
  • Assign & Rebill Expenses
Time Tracking
  • Timer
  • Team timesheets
  • Clear breakdown of the day
  • Tracking against clients and projects
  • Detailed Time entry notes
  • Automated bills for tracked hours per project
  • Project Managers
  • Track Unbilled Time
  • Different Rates for each Project
  • Generate Invoices
  • Sharing images and files
  • Collaborating with clients, contractors, and employees
  • Project due dates
  • Centralized conversations
  • Current Project overviews
  • MasterCard, Visa, and American Express
  • Quick bank deposits
  • Automatically recorded payments
  • Fees recorded as expenses
  • Single-click setup
  • Safe & secure
  • Simple payment experience
Accounting Reports & Taxes
  • Accounts Aging
  • Profit & Loss
  • Balance Sheet
  • Expense Reports
  • Item Sales
  • Sales Tax
  • Export to CSV or Excel
  • Invoice Details Reports
  • Accounts Aging Reports
  • Filters for report customization
  • Summary of outstanding revenue
  • Clear spending breakdowns


OnPay integrates seamlessly with the leading software programs in accounting, HR, and timekeeping, including:

  • QuickBooks
  • QuickBooks Online
  • Kabbage
  • Xero
  • When I Work
  • ThinkHR
  • Guideline
  • PosterElite
  • Humanity

FreshBooks integrates with the following business systems and applications:

  • Google Apps for Work
  • Gusto
  • OneSaas
  • Shopify
  • Stripe
  • Capsule
  • Acuity Scheduling
  • hurdlr
  • You don’t need a CRM!
  • Yalla
  • 123 Form Builder
  • Revamp CRM
  • EazyBI
  • Zapier
  • HubSpot
  • Braintree
  • Solve
  • Zendesk
  • LiveChat
  • Automatic
  • MileIQ
  • ReceiptBank
  • Xpenditure
  • Wufoo
  • MailChimp
  • PayPal
  • Basecamp
  • Citrix Podio
  • Bidsketch
  • Proposify
  • Blacktimer
  • Chrometa
  • ChronoMate
  • Hours
  • toggl
  • Avalara TrustFile
  • RightSignature
Contact No.

Contact No.

+1-877-328-6505 +1-866-303-6061
Cost Details

Cost Details

OnPay has a simple, straightforward, and transparent pricing plan. Your first month is free so you can enjoy and explore the software before paying for it. Migration of employee and wage data is also free.

The base fee is at $36/month for the online payroll. Each user (employees and contractors) costs $4/month to be added to the base fee.

The total monthly charged is based on the number of your active employees, and it’s scalable so it grows with you as your team expands. For an estimate of the monthly amount you’ll pay, OnPay provides a calculator on their website. The subscription includes all their offerings, such as:

  • Payroll features
  • Employee management
  • Payroll compliance
  • Benefits and HR products
  • Integrations
  • Unlimited pay runs

Requesting for W-2s at the end of the year is at $5/each. They may be printed and mailed to you (where you’ll shoulder the shipping fee) or you may select the self-print option for free.

FreshBooks offers a flexible SMB and enterprise pricing scheme where plans are tailored to suit the needs of every business or small accounting team. What is more, the company offers a 30-day free trial where you can examine the features prior to choosing the most suitable plan. The difference between plans depends on the number of active clients you intend to bill, while functionalities remain the same allowing you to:

  • Customize and send unlimited invoices
  • Invoice status tracking and updates
  • Automatic late payment reminders and fees
  • Easily accept online credit card payments
  • Easily add and categorize expenses
  • Track your time by project and clients
  • Clear and simple reports and dashboards
  • Work on any device – computer, tablet or mobile
  • Data that’s 100% secured and automatically backed up

These are the pricing details for each available plan:

Lite – $15/month

  • Bill up to 5 active clients

Plus – $25/month

  • Bill up to 50 active clients

Premium – $50/month

  • Bill up to 500 active clients

Note that the company also offers discounts for annual payment.

Company Email

Company Email
Available Devices

Available Devices

Vendor's Address

Vendor's Address

1230 Peachtree Street NE, Suite 1250
Atlanta, GA 30309
35 Golden Avenue, Suite 105
Toronto, ON M6R 2J5
Pricing Page

Pricing Page

Learn more about OnPay pricing Learn more about FreshBooks pricing
Types of Clients

Types of Clients

Small Business | Medium Business | Freelancers Small Business | Freelancers
Prominent Clients

Prominent Clients

The Becker Group, Ayers Oil, Cartecay Bike Shop Chocosol, Giant Robot Engine, InfluAds, Mimic Interactive
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In the event you continue having doubts about which app will perform best for your company it may be a good idea to take a look at each service’s social metrics. Such metrics are usually a sign of how popular each solution is and how extensive is its online presence.For instance, if you look at FreshBooks LinkedIn page you’ll find out that they are followed by 7240 users. In case of OnPay the volume of followers on their LinkedIn page is 68.